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Internship/Freelancing Opportunity

Musawah is currently seeking an intern or a freelancer on a project based assignment based in Kuala Lumpur, Malaysia for a period of two (2) months. The candidate is expected to carry out the Cataloging & Inventorisation of various types of reading materials, publications, digital resources, and other informational items (“materials”). The candidate may also be assigned other administrative tasks assigned by the Resource Management Team as and when needed.

Key Accountabilities and Responsibilities

Main Responsibilities

  • Create a centralised catalogue system for our publications and resources. 
  • Use Musawah’s internal database to account for items.
  • Scanning and adding metadata to photographs.
  • Organise and maintain virtual filing systems and upload things to shared drive where applicable.
  • Organise & structure Musawah’s physical library and storage areas at the Kuala Lumpur Office.
  • Support the Secretariat with any administrative, logistics or backend work.

Other Responsibilities

  • Carry out other duties as may be reasonably required to meet the primary objectives of the position.
  • Perform other related responsibilities, as needed.

Deliverables Expected

  • Musawah’s physical library and storage areas are structured, well organised, labelled and catalogued; 
  • Musawah’s physical and digital publications, prints and other related items, are all organised in a practical and fit-for-purpose database on MS Excel that supports effective tracking of such resources; and
  • A practical, easy-to-use manual on cataloguing and inventory of Musawah’s publications.

Knowledge, Skills and Experience

  • Library and/or cataloging experience
  • Course or experience is special libraries and/or library administration
  • Currently enrolled in a Library Science, Museum Studies, or equivalent program
  • Completed at least one diploma or degree-level cataloging course
  • Strong attention to detail
  • Excellent communication in English and interpersonal skills
  • Ability to work independently and as part of a team
  • Ability to maintain confidentiality
  • Familiarity with working with Microsoft Excel to create databases. 

Salary and Benefits

This opportunity provides a monthly allowance of RM 1,500.00 nett per month.  No allowance or benefits will be paid for the day(s) on leave except sick leave with a medical certificate.


The internship/project based assignment is on for four (4) hours a day, 3 days a week, will be for a duration of 2 months, with possible extension as proposed by Musawah. The objective of this internship/project based assignment is that the candidate will be able to provide a  database of the “materials” in a good, easy-to-use library/archival/inventory system.

Ideally, the candidate will be based in Kuala Lumpur. Successful candidates will have to make their own arrangements to travel to the office and place of stay at their own cost.

How to Apply

Please send in via email with the subject, ‘Internship/Project Based Assignment Application’, your CV and a cover letter outlining your suitability for the post addressing all the points in the ‘Knowledge, Skills and Experience’ section to [email protected].

The application closing date is 15 August 2022.

We thank all those who apply; only shortlisted candidates will be contacted.

We thank all those who apply; only shortlisted candidates will be contacted.